英語で会議出席を依頼する書き方

この記事では英語で、会議に出席依頼をする際のメール•レターの書き方を紹介します。
レターであれば、レターヘッドに以下の情報を入れます。メールであれば、Dear [title: full name]で始めましょう。
Dr. [Full Name]
Director,
[Institute name,]
[Institute address]
Date
Dear Professor [Full Name]
——————————————–
On behalf of the Graduate School of [ ], University of [Name], I would like to request your kind presence at the University 2014 External Advisory Board meeting to be held on April [Date], 2015 at [Name] University.
On behalf of ~だれが、何のために、何を依頼するかを明確にします。
 
We aim to educate students as leading scientists who could dedicate their career to [ ] .  During the Board meeting, we will report a recent progress we have made.  Furthermore, we would like to discuss issues pertaining to the continuation and improvement of the graduate program. We expect also to be joined by [Names of other attendees] and other Japanese external advisory members.
出席依頼をする会議の情報を具体的に提示できたら良いです。
 
Please allow me to note that the reimbursement will be made for your trip.  We will forward you the day schedule and attendee name list to you before the meeting date.  It will be of great help if you could respond to our request by [Month/Date].
交通費の負担を明確にする。また、このメール(レター)で相手に期待するアクションまで書きます。
例えば、返信が必要な場合。Please let us know by tomorrow your response.
返信が必要でない場合。No response is necessary to this email. 
追加書類の添付が要る場合。Please attach the form/ send us the form.
 
In the meantime, if I can provide you with any additional information or further assistance, please do not hesitate to contact me.
他に必要な事項があれば聞いて下さい、と添えると丁寧になります。決まり文句として使用できます。
 
We thank you for considering this request.
Sincerely,
[Work Title]
[Name]
最後に差出人の情報 (email adressやphone number などのcontact informaionもあれば)を詳しく書きます。
———————————————————
Dr. [Full Name]
Director,
[Institute name,]
[Institute address]
Date
Dear Professor [Full Name]
 
On behalf of the Graduate School of [ ], University of [Name], I would like to request your kind presence at the University 2014 External Advisory Board meeting to be held on April [Date], 2015 at [Name] University.
 
We aim to educate students as leading scientists who could dedicate their career to [ ] .  During the Board meeting, we will report a recent progress we have made.  Furthermore, we would like to discuss issues pertaining to the continuation and improvement of the graduate program. We expect also to be joined by [Names of other attendees] and other Japanese external advisory members.
 
Please allow me to note that the reimbursement will be made for your trip.  We will forward you the day schedule and attendee name list to you before the meeting date.  It will be of great help if you could respond to our request by [Month/Date].
 
In the meantime, if I can provide you with any additional information or further assistance, please do not hesitate to contact me.
 
We thank you for considering this request.
Sincerely,
[Work Title]
[Name]

関連記事

%d人のブロガーが「いいね」をつけました。